How Digital Transformation Is Beneficial for Small and Medium Sized Businesses

Digital transformation is all about transforming the business data to a digital format. This can be done either through transfer of data from analog to digital format or conversion of data from any digital format into an analog format. The latter involves passing data over various communication networks and then converting it back to a desired digital format. Digital transformation can be done through various means. For instance, the transformation can be done through internet, intranet, WAN, LAN, mobile phones, fax, video camera, digital printing, photocopying etc.

Business process management (BPM) helps in transforming business information into various formats, which can be used by different applications. The transformation can be done rapidly and productively. This enables the business to focus on core business activities rather than being bogged down with non-core business processes. As a result, business information gets stored and retrieved as and when required in the exact format required by the application.

The primary benefit of digital transformation is that it allows fast action. There is no need to upgrade systems because everything has been digitally transformed. This enables quick retrieval of required information. It also saves costs and time as well.

A wide variety of methods are available for transforming business information. Some of the popular methods are data cleansing, document transformation, content transformation, text conversion and business content conversion. However, these techniques are not suitable for large scale transformations due to the high level of data storage required. Transformation of large amount of data may consume too much of time and resources. Therefore, small and medium scale business cannot take up these complicated processes.

Another benefit of these techniques is that transformation does not affect the backward compatibility of applications. Transformations include both source and destination formats. This ensures that both applications work well together. In case of format migration, no compatibility issue arises as the new format can easily be supported by both systems. This helps business processes run smoothly and accurately after transformations.

Transformations ensure accuracy and consistency in data. This reduces the risk of data errors, which can lead to serious losses for a company. Data integrity is highly important when the source and destination of data are different. For example, when a CRM vendor transfers data from one system to another, the integrity of the data is prone to change. However, with the transformation, such an issue does not arise. Businesses should therefore invest in these services to improve their efficiency and profitability.

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